Include all instructional staff (faculty, instructors, graduate students who teach, etc.) records on a single worksheet; also, ensure that instructional staff records are on the first worksheet (i.e., check for hidden worksheets before uploading your file). The following table provides additional details about the CUTE Population File data fields.
CUTE Population File Instructions
Institutions are required to provide a list of instructional staff (faculty, instructors, graduate students who teach, etc.) to be surveyed. All instructional staff from the list will be invited to participate.
Institutions have the option to choose which instructional staff they would like to survey. See below for information on how your population file determines instructional staff salutations in CUTE recruitment messages.
Population files require a first name or prefix, last names, and email addresses of your instructional staff. Population file information should be provided in Excel.
Please use only one worksheet. Format your population file as an Excel spreadsheet using the column headers and naming conventions as explained below, and saving in CSV file format. Do not email files containing faculty records to CUTE staff; any files sent by email will be immediately deleted. Upload your completed file using the Qualtrics link provided to you via email.
July 30 – FINAL DEADLINE to submit a CUTE population file.
*Please note that we cannot make population file changes once an administration is underway.
CUTE Population File Creation
|Field Name||Field Information|
|Instructional Staff Prefix OR First Name|
|Instructional Staff Email Address|
Salutation in CUTE Recruitment Messages
The way in which your instructional staff are addressed in CUTE recruitment messages is based on the information you submit in your population file. CUTE recommends one of two options for your salutation:
- Dear Prefix LastName or
- Dear FirstName LastName
If you choose to include information in the Prefix column of your population file, we will address your faculty using the first salutation option above.
Why is this important?
CUTE encourages you to be thoughtful about the names and prefixes included in your population file. For example, have you considered how to include preferred names rather than given names? Are you certain that the prefix information you have is accurate for your instructional staff population? If you have concerns about addressing your instructional staff based on the data you have available, please email us at firstname.lastname@example.org to discuss your options.
Population File Submission
To submit your population file, upload via the Qualtrics link provided to you in email.
To ensure the population file is complete and accurate, please check the following before you submit:
1. File Format
Are you including all the records in one Excel worksheet? Have you removed any hidden worksheets on the Excel document? Have you saved in CSV format?
2. Data Fields
Are all required data fields included? At a minimum, we need the following:
- Prefix or first name
- Last name
- Instructional staff email address